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1. Employee Records 1.1. Employee Hire Records 1.2. Hourly Employee Manual 1.3. Salaried Employee Manual 1.4. Supplemental   1.4.1. Understanding Annual W-2   1.4.2. Designated Beneficiary   1.4.3. Contract Employees
2. Payroll Processing -Policies 2.1. Time in a Box Clock 2.2. Salaried Policy & Procedures 2.3. Departments 2.4. Employment Termination 3. Employee Benefits 3.1. Voluntary Employee Insurance
3.3. Savings Program 3.4. Garnishments 3.5. 401K Program      • Pension Protection Act of 2006 3.6. Charities 4. Employee Safety 4.1. Policies
4.3. Mandated Documentation   4.3.1. First Injury Report   4.3.2. OSHA Log   4.3.3. Worker’s Right to Know Act 4.4. Worker’s Compensation 4.5. Safety Committee 5. Records
COMPANY INTRANET
TAXES
Annually before January 31’st, the Company provides all employees with a federal W-2 and a 1095c (starting in 2016).  It provides sub-contractors with 1099-Misc.  These forms are mailed to the last known address or distributed at the plant.  If not received by this date, contact the business office in Woodbury.
W-2 Information All employees must complete a W-4 specifiying their marital status and withholding rate for income taxes.  The employee is FULLY responsible to make sure the company withholding is adequate and to complete a new W-4 anytime their tax status changes.  The IRS penalizes the employee for insufficient withhold tax. Unless the employee opts-out in writing, the Company assumes the employee wishes to participate in its IRC Section 125 (aka Flexible Spending Plan), which allows it to make certain tax-free distributions to the employee. This plan is limited to medical and dental insurance and to short-term disability insurance. Copies of the plan are available from Human Resource office.
Health Insurance Information Under the Affordable Care Act all employees are required to have major medical insurance or pay a penalty. Starting in tax year 2015 (reported in 2016) the Company must provide each employee and the IRS with form 1095c documenting the that insurance. This form is included in the envelope with the annual W-2.
ERRORS IN SOCIAL SECURITY NUMBERS To assure our payroll records are correct, HR must maintain a copy of the employee's social security card and payroll accounting must use the employee's name PRECISELY as it appears on that card. If the employee changes his/her name, s/he must submit to HR a copy of the new Social Security card WITH the new name.  To get a new SS card, call the Social Security Administration at 800-772-1213 or obtaining a change of name form by clicking here. The Social Security Number Verification Service allows us to use the Internet to match our records to theirs.  We can also verify employee's names and numbers (50 or more) by calling 410-965-7140.
REFERENCES 2015 Circular E Internal Revenue Service Social Security Adm TN Dept of Labor & Workforce Development    - Filing for PARTIAL Unemployment Benefits Tax Forms ON-LINE from the IRS for NO COST - Business (W-2, W-3, 1096, & 1099) - Individual Taxpayer Advocate Service If a taxpayer has problems that he or she could not resolve through normal IRS channels, or has suffered a significant hardship as a result of the application of the tax laws, call 877-777-4778. It is an independent part of the IRS established to assure tax problems are resolved promptly and fairly.
Human Resource > Taxes
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1. Employee Records 1.1. Employee Hire Records 1.2. Hourly Employee Manual 1.3. Salaried Employee Manual 1.4. Supplemental   1.4.1. Understanding Annual W-2   1.4.2. Designated Beneficiary   1.4.3. Contract Employees  
2. Payroll Processing -Policies 2.1. Time in a Box Clock 2.2. Salaried Policy & Procedures 2.3. Departments 2.4. Employment Termination 3. Employee Benefits 3.1. Voluntary Employee Insurance 3.2. Cafeteria Plan (IRC Section 125)
3.3. Savings Program 3.4. Garnishments 3.5. 401K Program      • Pension Protection Act of 2006 3.6. Charities 4. Employee Safety 4.1. Policies 4.2. Substance Abuse
4.3. Mandated Documentation   4.3.1. First Injury Report   4.3.2. OSHA Log   4.3.3. Worker’s Right to Know Act 4.4. Worker’s Compensation 4.5. Safety Committee 5. Records 5.1. Government Poster Requirements 5.2. Maintenance of Short-Term Documents 5.3. Archive Maintenance
COMPANY INTRANET
TAXES
Annually before January 31’st, the Company provides all employees with a federal W-2 and a 1095c (starting in 2016).  It provides sub- contractors with 1099-Misc.  These forms are mailed to the last known  address or distributed at the plant.  If not received by this date, contact the business office in Woodbury.
W-2 Information All employees must complete a W-4 specifiying their marital status and withholding rate for income taxes.  The employee is FULLY responsible to make sure the company withholding is adequate and to complete a new W-4 anytime their tax status changes.  The IRS penalizes the employee for insufficient withhold tax. Unless the employee opts-out in writing, the Company assumes the employee wishes to participate in its IRC Section 125 (aka Flexible Spending Plan), which allows it to make certain tax-free distributions to the employee. This plan is limited to medical and dental insurance and to short-term disability insurance. Copies of the plan are available from Human Resource office.
Health Insurance Information Under the Affordable Care Act all employees are required to have major medical insurance or pay a penalty. Starting in tax year 2015 (reported in 2016) the Company must provide each employee and the IRS with form 1095c documenting the that insurance. This form is included in the envelope with the annual W-2.
ERRORS IN SOCIAL SECURITY NUMBERS To assure our payroll records are correct, HR must maintain a copy of the employee's social security card and payroll accounting must use the employee's name PRECISELY as it appears on that card. If the employee changes his/her name, s/he must submit to HR a copy of the new Social Security card WITH the new name.  To get a new SS card, call the Social Security Administration at 800-772-1213 or obtaining a change of name form by clicking here. The Social Security Number Verification Service allows us to use the Internet to match our records to theirs.  We can also verify employee's names and numbers (50 or more) by calling 410-965-7140.
REFERENCES 2015 Circular E Internal Revenue Service Social Security Adm TN Dept of Labor & Workforce Development    - Filing for PARTIAL Unemployment Benefits Tax Forms ON-LINE from the IRS for NO COST - Business (W-2, W-3, 1096, & 1099) - Individual Taxpayer Advocate Service If a taxpayer has problems that he or she could not resolve through normal IRS channels, or has suffered a significant hardship as a result of the application of the tax laws, call 877-777-4778. It is an independent part of the IRS established to assure tax problems are resolved promptly and fairly.
Human Resource > Taxes